While running a business, managing people becomes the toughest part because a business has to take care of hiring, tracking attendance, paying salaries, and reviewing performance. For sure there is a lot to handle and if you do it manually, it is going to be a very time-consuming process prone to mistakes easily. That is the reason why a lot of companies today are turning to HR software, which is a smart and digital way to manage the employees. If you have never used such software before, then do not worry; this blog is all you need to understand HRMS software in India, its working, and why you should not ignore it.
What is HR software?
Just like any other software, HR software is a computer tool for various human resource tasks in a business. Think of it as your digital HR assistant, which can help you to keep employee records, calculate salaries, track time and attendance, manage leaves, and even help with hiring and onboarding.
Businesses, instead of using multiple excel sheets, forms, or physical paper files, can make use of the HR software India where everything is available in one place. And, because most HR tools work online, you can access your data anytime, anywhere, even from your phone which gives incredible convenience.
How HR Software Works?
The idea behind the HR software India is simple, as it aims to automate the things that were generally done manually. Instead of HR staff calculating payroll every month using calculators and sheets, the software automatically does the calculations. Similarly, instead of employees filling anything on leave forms, they can simply log in and apply for the time off whenever they want.
Most software today is on the cloud, which means you do not have to install anything. You just subscribe to the software, log into the browser and start using it. The updates, backups, and maintenance are all handled by the provider, which is one of the reasons businesses prefer tools on the cloud.
Now you might be wondering if it means that HR teams are no longer needed. This is not the case because the software handles the repetitive tasks, but people are still required to plan, solve the problems, and support employees in the most humanly form. HR automation benefits HR staff so that they can focus on the more important things instead of repetitive tasks.
Why should every business consider it?
No matter what the size of your business is, HR software can make a lot of things easier. The small companies might not have a dedicated HR team; until then, HR software for small businesses can help the management to perform human resource activities.
To understand it deeper, let us say that you are running a startup of 20 people. It is possible that you might be handling the leave requests on WhatsApp, tracking salaries in Excel and storing documents in Google Drive. It works for a while, but as the team grows, it becomes complex, and HR software keeps everything organized.
Not only this, but when it comes to saving time, reducing the errors, and making the employee experience better, the benefits of HR software again shine. A few of the benefits are that employees can update their own details, check their salary slips and request time off without having to schedule meetings with the HR department. Similarly, managers can also keep track of performance and approve things faster, which makes everything smoother.
What to expect from HR software? HR software features
While you decide on your next HR software, you must know that all of them come with different features, but there are a few things that are necessary. A good HR management system,
- lets you manage employee data, payroll, leaves, and hiring processes
- includes performance reviews, training tools, and surveys to understand employee satisfaction.
There is one reliable tool known as CLOVE HR that you can use for your human resource requirements. Through it, you can give more control to the employee and save the time of HR teams in performing basic tasks.
Other than that, do focus on rules and regulations because HR work is more than just about people. While you consider your tool, check if they have elements related to tax, PF, etc.
Final Thoughts
If you still think that manual HR is working fine for you, then it is okay, but think about the time you spend fixing errors, updating the systems, and performing calculations. You or your HR team could utilize this time to perform some other productive tasks in the company. HR software is never about replacing the HR team but it is more about helping them achieve more productivity.
